2022-swrcb Planning To Dos

[AHolder1]

Task | Assignee | Due Date | Notes

• Prep for 2023 Cohort? |   |   |  
• Thank you letters & stickers to participants |   |   |  
• Openscapes Blog |   |   |  
• Debrief with Corey, Ali, Greg, Julie, Stefanie |   |   |  
• Send post-cohort Survey |   |   |  
• Cohort 2-month Check-in |   | 12/14/2022 |  
• Send reminder for 2-month check-in, draft agenda/questions to ponder/discuss | 12/7/2022 |  
• Post Digest 5 |   | 10/24/2022 |  
• Review/Finalize Digest 5 |   | 10/21/2022 |  
• Cohort Call 5 |   | 10/19/2022 |  
• Co-working Session 4 |   | 10/14/2022 |  
• Co-working Session 3 |   | 10/7/2022 |  
• Post Digest 4 |   | 10/3/2022 |  
• Review/Finalize Digest 4 |   | 9/30/2022 |  
• Initiate guest speaker honorarium | Anna Holder | 9/29/2022 | link to form for speakers to fill out
• Thank you email to Guest Speaker: TBD |   | 9/29/2022 |  
• Cohort Call 4 |   | 9/28/2022 |  
• Co-working Session 2 |   | 9/23/2022 |  
• Post Digest 3 |   | 9/19/2022 |  
• Review/Finalize Digest 3 |   | 9/16/2022 |  
• Cohort Call 3 / GitHub Clinic |   | 9/14/2022 |  
• Co-working Session 1 |   | 9/9/2022 |  
• Post Digest 2 |   | 9/5/2022 |  
• Review/Finalize Digest 2 |   | 9/2/2022 |  
• Initiate guest speaker honorarium | Anna Holder | 9/1/2022 | link to form for speakers to fill out
• Thank you email to Guest Speaker: TBD |   | 9/1/2022 |  
• Cohort Call 2 |   | 8/31/2022 |  
• Follow-up Email to guest speakers (1 week prior to presentation) | | 8/24/2022 |
• Post/Send Digest 1 |   | 8/22/2022 |  
• Review/Finalize Digest 1 |   | 8/19/2022 |  
  • Are all cohort participants added to Openscapes MS teams?
• Initiate guest speaker honorarium | Anna Holder | 8/18/2022 | link to form for speakers to fill out
• Thank you email to Guest Speaker: TBD |   | 8/18/2022 |  
• Cohort Call 1 |   | 8/17/2022 |  
• Cohort Welcome email (1 day prior to start of cohort) |   | 8/16/2022 |
• Technical final check | | 8/13/2022 | |
  • Are all cohort participants added to [2022-swrcb] team in the Openscapes GitHub organization? done @ call 3
  • Are all links in call agendas & emails correctly shared with entire cohort & updated?
• Follow-up Email to guest speakers (1 week prior to presentation) |   | 8/10/2022 |  
• Cohort Welcome email (1 week prior to start of cohort) |   | 8/10/2022 |  see Openscapes approach guide, pre-cohort engagement
  • edit share settings of Cohort google drive folder to share with cohort
  • following the above, add links to slides, pathways folder, etc. to call agendas, GitHub, etc.
  • Ask for GitHub user names, or send separate reminder to those who have not submitted a user name.
• Create [2022-SWRCB] Digest GitHub template |   |   |   
• Schedule team 1:1 meetings in early August | Corey Clatterbuck | 6/24/2022 | https://openscapes.github.io/approach-guide/champions/pre-cohort-engage.html#intro-calls
• Mentor Seaside Chat 1 |   | 7/6/2022 |  
• Mentor Seaside Chat 2 |   | 7/20/2022 |  
• Mentor Seaside Chat 3 |   | 8/3/2022 |  
• Mentor Seaside Chat 4 |   | 8/10/2022 |  
• Email to welcome team members, include zoom calendar invitations |   | 6/17/2022 |  
• Email to confirm guest speakers, include zoom calendar invitations |   | 6/17/2022 |  
• Revisit cohort Lesson Planning Spreadsheet | Corey Clatterbuck | 6/17/2022 |  
• Setup pre-cohort tech | Corey Clatterbuck | 6/13/2022 |
  • Doing this during a Mentors session with Julie on June 13
  • Kyber not ready for use yet
  • edit GitHub landing page for Cohort (e.g., https://openscapes.github.io/2022-swrcb/)
• Ask IT for Openscapes channel in Teams |   | 6/24/2022  |  
• Add Pathways folder to cohort google drive |   |   |  
• Copy over & build on resources (agendas, slides, etc.) | Corey Clatterbuck | 6/13/2022 | Should check first whether Kyber is ready to use 
  • Call 1: |   |   |  
  • Call 2: |   |   |  
  • Github Clinic: |   |   |  
  • Call 4: |   |   |  
  • Call 5: |   |   |  
• Setup Lesson Planning Spreadsheet | Corey Clatterbuck | 5/27/2022 |
  • Example here
  • Link to [swrcb-2022] spreadsheet here
• Set up guest speaker honorarium w/ Greg | Anna Holder | 5/13/2022 |  
• Contact Devan re: honorarium form & process | Anna Holder | 5/9/2022 |  
• Email potential guest speakers | Corey Clatterbuck | 6/3/2022 |
  • Call 1: us, Julie Lowndes (mindset; better science in less time)
  • Call 2: us, Ileana Fenwick (team culture, data strategies)
  • Call 3: Em Markowitz, Ileana Fenwick, Eli Holmes (open communities, coding strategies)
• Contact Greg about conflict with OIMA Staff Meeting on August 31st - SWAMPers will not be able to attend | Anna Holder | 5/25/2022 |  
• Schedule Teams meetings: Cohort Calls, Co-working, Mentor Seaside Chats | Anna Holder | 5/31/2022 |
  • Include GG on Cohort calls 1 & 5 & 2-month check-in
  • Cohort Call DATES: August 17th, 31st; September 14th, 28th, October 19th from 1:30-3:30pm
  • Co-working: September 9th, 23rd, October 7th & 14th at 10-11am
  • Seaside Chats w/ Devan & Tina: July 6th, 20th, August 3rd, 10th, 24th, September 7, 21st, October 5th from 1:30-2:30pm (can be shifted)
• start mentor guidelines/task list |   | 5/27/2022 | Read mentor blog, especially re: "what did assisting look like for us?"
  • List basic duties, including:
    • tech support (waiting room, Teams chat, breakout groups)
    • note taking
    • cohort call digests
    • Create basic timeline (can refer back to Lesson Planning).
• Confirm cohort dates |   | 5/27/2022 |  
• Send reminders to team members to complete scheduling poll (due May 25th) | Anna Holder | 5/23/2022 |  
• Move old Openscapes tasks to new Planning board | Anna Holder | 5/20/2022 |  
• Send brief intro email to teams | Corey Clatterbuck | 5/6/2022 |  
• Have partners planning call | Corey Clatterbuck | 5/6/2022 |  
• Prep partners planning call | Corey Clatterbuck | 4/22/2022 | https://openscapes.github.io/approach-guide/champions/timeline.html#partners-planning-call includes: Ali, Tessa?, Delany, Tina,
• Powerpoint: lessons learned from previous cohorts, cohort structure & teams, calendaring, needs & expectations of mentors, etc.
• Schedule call for early May |   |   |  
• Prepare brief intro email to teams | Corey Clatterbuck | 4/29/2022 |  
• Calendaring for 5 biweekly cohort calls |   |   | Limit options for people re: times & days. Give 2 weeks to finalize. Primary blocks to open: Monday, Tuesday, Wednesday afternoons; Thursday or Friday mornings. Starting Late July/Mid-August to Late September/Mid October.
• Instructions for signing up for Github |   |   |  
• Add google sheet to Cohort drive folder with first name, last name, github handle, and team |  
• Confirm teams, team members, leads, & mentors | Corey Clatterbuck | 4/22/2022 |  

[AHolder1]

@cclatterbuck - OK. So. Here is a draft import from Asana. We can reorder so more recent due dates are at the top. I can also remove asignee, notes, etc. Let me know what you think and I will revise accordingly.