diff --git a/active/dceu.md b/active/dceu.md index 9a74140..2c52edf 100644 --- a/active/dceu.md +++ b/active/dceu.md @@ -2,11 +2,19 @@ ## Scope of responsibilities -Supports organizers of DjangoCon Europe. +The DjangoCon Europe Support working group supports prospective and current organizers in the following ways: -Delegated responsibilities TBD. +- Provide a point of contact for people interested in organizing the conference to ask questions +- Provide advice to selected DjangoCon Europe organizers and assist them in staying on track by proactively keeping in touch with them during the process of organizing +- Debrief with organizers after the event +- Collect resources resources (documentation, budget, contacts, ...) and lessons learned that make continuity between conferences easier and provide these to future and current organizers -## Initial membership +The DjangoCon Europe Support working group supports the DSF board in the following ways: + +- Provide advice and assitance on creating and executing the Call for Proposal process for future conferences +- Assist the board in vetting incoming proposals and make recommendations for how to approach the decision (the final decision is always made by a board vote) + +## Membership - Chair: Tobias Kunze - Co-Chair: Raphael Michel @@ -20,20 +28,22 @@ Delegated responsibilities TBD. ## Future membership -Membership is open to former organizers of DjangoCon Europe conferences. Questions about membership can be directed to european-organizers-support@djangoproject.com. [Contact the board](https://www.djangoproject.com/contact/foundation/) to express interest. +Membership is open to former organizers of DjangoCon Europe. Questions about membership can be directed to european-organizers-support@djangoproject.com. [Contact the board](https://www.djangoproject.com/contact/foundation/) to express interest. Membership is self-managed: new members may self-nominate; the WG will vote (50%+1) to approve/deny new members; the WG will directly vote on new Chair/Co-Chairs. ## Budget -TBD +No budget needed at this time. ## Comms -The team will operate via a Google Group, reachable via european-organizers-support@djangoproject.com. There might be additional more synchronous communication (e.g. Slack or Discord) if needed. +The team internally operates via a Google Group. This is also the primary external point of contact to reach the working group: european-organizers-support@djangoproject.com + +The working group uses the #europe channel on DSF's Slack to coordinate internally, with the DSF board and with other DSF working groups. The team will also set up a collection of data and information, in something like a Google Drive folder. A static informational website might follow at a later date. ## Reporting -TBD +As DjangoCon Europe has a native yearly cycle, the working group will formally report to the board once per year. However, since the working group is not making any decisions and does most of its work by advising the board, the board is expected to be updated on important DjangoCon Europe matters in real-time througout the year.