TWE: UX Research Meeting Agenda

[Rabia2219]

Overview

This issue tracks the agenda and MoMs for the UX meetings for the Internship Project

Action Items

• Add topics to discuss as agenda in comments
• Update comment with progress made during meeting
• Tag appropriate team members
• Get feedback before next meeting

Past Agendas

• 2025
  • January: 01-21, 01-28
  • February: 02-11, 02-18, 02-25
  • March: [03-11]
• 2024
  • January: 01-09, 01-16, 01-23, 01-30
  • February: 02-13, 02-20, 02-27
  • March: 03-12, 03-19, 03-26
  • April: 04-09, 04-16, 04-23, 04-30
  • May: 05-14, 05-21, 05-28
  • June: 06-11, 06-18, 06-25
  • July: Break
  • August: 08-13, 08-20, 08-27
  • September: 09-10, 09-17, 09-24
  • October: 10-08, 10-15, 10-22, 10-29
  • November: 11-12, 11-19, 11-26
• 2023
  • January: 01-10, 01-17, 01-24, 01-31
  • February: 02-14, 02-21, 02-28
  • March: 03-14, 03-21, 03-28
  • April: 04-11, 04-18, 04-25
  • May: 05-09, 05-16, 05-23, 05-30
  • June: 06-13, 06-20, 06-27
  • July: 07-11, 07-18, 07-25
  • August: 08-08, 08-15, 08-22
  • September: 09-12, 09-19, 09-26
  • October: 10-10, 10-17, 10-24, 10-31
  • November: 11-14, 11-21, 11-28
• 2022
  • August: 08-30 08-23
  • September: 09-27 09-20 09-13 09-06
  • October: 10-25 10-18 10-11
  • November: 11-29 11-22 11-15 11-08
• 2021
  12-14

Templates

Slack Announcement

📣 UX Research Team Meeting Today @ 3PM
📝Agenda found here.
✅ Please see the "Prework" section to update your issues.

## [DATE] Research Meeting Agenda 

### Prework
- [ ] If you have questions, add them to a comment in this issue: https://github.com/hackforla/internship/issues/59
- [ ] Review your issues and update issues with the [update template](https://github.com/hackforla/internship/wiki/How-to-give-updates-on-your-issues).
- [ ] If you want to discuss something specific to our team, add items to this agenda under "New agenda items"

### Recurring Action Items
- [ ]  Accountability and Support Check.
  - [ ]  Review assignments for each Research & Analysis team member (starting with those present)
     - [ ] [Angela](https://github.com/hackforla/internship/issues/assigned/adarosh)
     - [ ] [Ying](https://github.com/hackforla/internship/issues/assigned/pandanista)
     - [ ] [Jinyan](https://github.com/hackforla/internship/issues/assigned/jinyan0425)
     - [ ] [Neil](https://github.com/hackforla/internship/issues/assigned/pklmwan)

### New agenda items

### FYIs

### Notes from meeting
- 

### Post Work
- 

Resources/Instructions

• How to Create Custom GitHub Link to Prioritized Backlog

[Rabia2219]

@Rabia2219 here's the recording. for 2nd Nov 2021.

Also @priyatalwar can you make a separate folder for UXR recordings on Tuesday, and organize the resources I uploaded? I could not find the folder.

I made a Meeting Recordings folder...we can keep track by having a naming convention like: TuedayNov2nd which I did for the meeting mentioned above...

[Rabia2219]

@sniux @tonydo95

I've made a template for you to add your discussion items for the Tuesday and Thursday meetings and also one for the updates after the meetings. You can copy and paste these each week, change the date and add your discussion items and then the updates.

[Rabia2219]

@sniux @tonydo95 please provide an update with what was discussed and what was assigned (action items) to each of you...thank you

[snigbehara]

Research Meeting Agenda 2021-11-16

Items for agenda

• Review if we have had a response to this posting Recruit a UX Research Lead #82
• Discuss how personas need to be updated by focusing on the incoming interns as the key demographic
• Create different use cases for personas

Tin's update

• Edit the Productivity results for engineering and ui/ux table and wait for Bonnie to add more skills to table and assign the task to me on GitHub (Tin)

Agenda assigned to @sniux

• Complete user personas

@Rabia2219 sorry for the delay and I could not find any template.

[Rabia2219]

@sniux the templates are in the comments above...
Meeting Agenda Template
Update Template

[pandanista]

2024-10-08 Research Meeting Agenda

Prework

• If you have questions, add them to a comment in this issue: Get your Team Questions Answered here #59
• Review your issues and update issues with the update template.
• If you want to discuss something specific to our team, add items to this agenda under "New agenda items"

Recurring Action Items

• Accountability and Support Check.
  • Review assignments for each Research & Analysis team member (starting with those present)
    • Angela
    • Ying
    • Jinyan
    • Nate
    • Anam
    • Josh
    • Mehdi

New agenda items

• Issue updates
• Onboard Mehdi

FYIs

Notes from meeting

• Onboard new member:
  • Demo and intro to TWE project and the research team status
  • Demo on the research repository on GitHub
  • Demo on the workflow
• Assign Mehdi a new issue to work on
• Updated RP017's inconsistent intern numbers on the dashboard vs the roster with product at the aLL team meeting last week
• Angela is taking a 2 week break to recharge, and she is still working on data analysis of RP017

Post Work

• Finish onboarding Mehdi

[pandanista]

2024-10-15 Research Meeting Agenda

Prework

• If you have questions, add them to a comment in this issue: Get your Team Questions Answered here #59
• Review your issues and update issues with the update template.
• If you want to discuss something specific to our team, add items to this agenda under "New agenda items"

Recurring Action Items

• Accountability and Support Check.
  • Review assignments for each Research & Analysis team member (starting with those present)
    • Angela
    • Ying
    • Jinyan
    • Nate
    • Anam
    • Josh
    • Mehdi

New agenda items

FYIs

Notes from meeting

• Issue updates
  • Transcription softwares are compared, and the top choices are otter.ai and turboscribe.ai
  • We need to compile a list of interview sessions that we need to transcribe based on the number of interview sessions and the interview minutes so we can make a more informed decision

Post Work

[pandanista]

2024-10-22 Research Meeting Agenda

Prework

• If you have questions, add them to a comment in this issue: Get your Team Questions Answered here #59
• Review your issues and update issues with the update template.
• If you want to discuss something specific to our team, add items to this agenda under "New agenda items"

Recurring Action Items

• Accountability and Support Check.
  • Review assignments for each Research & Analysis team member (starting with those present)
    • Angela
    • Ying
    • Jinyan
    • Nate
    • Anam
    • Josh
    • Mehdi
    • Elle

New agenda items

• Issue updates
• Onboard new member

FYIs

Notes from meeting

• Transcription software update
  • TurboScribe and Otter are still the top two choices
• Templates testing
  • The set up template: test is done, didn't run into any issues
  • Transcribe template: test issues are created, and tests will be done this week
    • Decided to compare Otter and TurboScribe using existing interview recording so we can compare the transcript quality
• Onboarding issues:
  • The new team member wasn't add to HfLA org on GitHub
  • The onboarding is only half way done:
    • Added to meeting calendars on Google Calendar
    • Added to Google drive

Post Work

• Finish onboarding Elle after the HfLA GitHub issue gets resolved

[pandanista]

2024-10-29 Research Meeting Agenda

Prework

• If you have questions, add them to a comment in this issue: Get your Team Questions Answered here #59
• Review your issues and update issues with the update template.
• If you want to discuss something specific to our team, add items to this agenda under "New agenda items"

Recurring Action Items

• Accountability and Support Check.
  • Review assignments for each Research & Analysis team member (starting with those present)
    • Angela
    • Ying
    • Jinyan
    • Mehdi
    • Elle

New agenda items

• Issue updates

FYIs

• December break
• No meeting first week of each month

Notes from meeting

• Template testing and updates
  • Will revise the set up and the transcribe templates
    • Adding the renaming steps back to set up phase instead of the transcribing phase
  • UXR lead will deploy the revised templates so team members can set up new issues for the set up and transcribe issues
• A few PII issues need to be wrapped up

Post Work

• Offboard Elle Thomas as she wants to focus on design and onboarded Expunge's UI/UX design team

[pandanista]

2024-11-12 Research Meeting Agenda

Prework

• If you have questions, add them to a comment in this issue: Get your Team Questions Answered here #59
• Review your issues and update issues with the update template.
• If you want to discuss something specific to our team, add items to this agenda under "New agenda items"

Recurring Action Items

• Accountability and Support Check.
  • Review assignments for each Research & Analysis team member (starting with those present)
    • Angela
    • Ying
    • Jinyan
    • Mehdi

New agenda items

FYIs

• Dec break
• Jinyan is back from traveling

Notes from meeting

• Transcribing is the next important goal
  • We need to set up transcribing issues for each participant in each research plan
    • Ying will create new issues as example for others to set up new issues
  • Need to figure out a timeline
    • Seems plausible for November
• RP023's renaming
  • Mehdi will check both the interviewees and interviewers to see if they match with anyone in RP006 and RP012.
• RP017's data analysis
  • Angela will inform Ying when she will feel ready for taking on the issue again
• RQA template
  • Jinran will work on the RQA analysis template
• Uploading form issue surfaced by Bonnie
  • Ying will look for the form and figure out a solution

Post Work

[pandanista]

2024-11-19 Research Meeting Agenda

Prework

• If you have questions, add them to a comment in this issue: Get your Team Questions Answered here #59
• Review your issues and update issues with the update template.
• If you want to discuss something specific to our team, add items to this agenda under "New agenda items"

Recurring Action Items

• Accountability and Support Check.
  • Review assignments for each Research & Analysis team member (starting with those present)
    • Angela
    • Ying
    • Jinyan
    • Mehdi

New agenda items

• Issue updates

FYIs

Notes from meeting

• All transcribing issues for existing interviews from various research plans are created and ready to be transcribed
  • UXR leads need to confirm with Bonnie on the paid TurboScribe plan for a month
• Clean up and de-identify interview transcript template is ready for another round of testing.
  • UXR Leads will set up the testing issue, and assign a team member to create and finish testing the template

Post Work

• Finish setting up the testing issue for cleaning up and de-identifying interview transcript

[pandanista]

2024-11-26 Research Meeting Agenda

Prework

• If you have questions, add them to a comment in this issue: Get your Team Questions Answered here #59
• Review your issues and update issues with the update template.
• If you want to discuss something specific to our team, add items to this agenda under "New agenda items"

Recurring Action Items

• Accountability and Support Check.
  • Review assignments for each Research & Analysis team member (starting with those present)
    • Angela
    • Ying
    • Jinyan
    • Mehdi
    • Mica

New agenda items

• Issue updates
• Onboard new team member

FYIs

• The last UX Research meeting of the year

Notes from meeting

• Issue updates
  • Wiki update template is waiting to be tested once RP025's research plan issue gets closed
  • Research templates tracking
    • Need to go into the template spreadsheet and sort out what templates have been made and what have not
    • Might need to set up a new issue
• Onboard new team member
  • Intro to TWE (background, project status, goals, and needs), workflow, GitHub (wiki, joining the team page)
  • Assign a first issue

Post Work

• Finish onboarding Mica
• Template progress tracking

[pandanista]

2025-01-21 Research Meeting Agenda

Prework

• If you have questions, add them to a comment in this issue: Get your Team Questions Answered here #59
• Review your issues and update issues with the update template.
• If you want to discuss something specific to our team, add items to this agenda under "New agenda items"

Recurring Action Items

• Accountability and Support Check.
  • Review assignments for each Research & Analysis team member (starting with those present)
    • Angela
    • Ying
    • Jinyan
    • Mica
    • Neil

New agenda items

FYIs

Notes from meeting

• De-identify/Clean up the transcript template has been deployed
  • So now we can create the clean up and de-identification issues for all the interview transcribed
• Review all the transcribing issues is the priority
  • YO and JX divide the work to review all the transcribing issues
    • YO: RP006 and RP012
    • JX: RP014 and RP023
• RQA assignment template is mostly done, we need to deploy it
• Some questions surfaced during the peer review stage of the cleaning up and de-identifying the transcript issue
  • We lack a process on deleting PII content (i.e. interview videos)
    • How long do we keep the PII?
    • When and how do we delete them?
    • We need to specify that any interview video will not be included in presentations/decks/any deliverables unless consent is given by both interviewer and interviewee that they allow the recording to be used in deliverables
    • It is related to the data storage ethics guide and the operation
• Onboard new researcher

Post Work

• Finish onboarding new team member
• Create new issues for cleaning up and de-identifying the transcripts
• Deploy RQA assignment issue

[pandanista]

2024-01-28 Research Meeting Agenda

Prework

• If you have questions, add them to a comment in this issue: Get your Team Questions Answered here #59
• Review your issues and update issues with the update template.
• If you want to discuss something specific to our team, add items to this agenda under "New agenda items"

Recurring Action Items

• Accountability and Support Check.
  • Review assignments for each Research & Analysis team member (starting with those present)
    • Angela
    • Ying
    • Jinyan
    • Mica
    • Neil

New agenda items

• Issue updates
• Onboard new researchers using issue Onboard & Offboard: Team members #153

FYIs

Notes from meeting

• Assigned Neil RP015: List of PII #580
• Intro to TWE (background, project status, goals, and needs) and Q & A for new members
• Deployed template for RQA - Template Summary Team Assignment TWE: Create Template Issue: Rapid Qualitative Analysis (RQA): Transcript Summary Team Assignment #694
• Resumed the progress on - RQA - Conduct Template summaries TWE: Create Template Issue: Rapid Qualitative Analysis (RQA): Conduct Transcript Summaries #624
• Discussed the transcript issue for RP023 (e.g., whether to remove or keep the discussion regarding each intern at the end of each interview)

Post Work

• Jinyan will finish onboarding for new members after the meeting
  • Update as of Jan 29: One of the new members has informed us that she has decided not to join, as she prefers to work on more tangible products. Therefore, no onboarding will be conducted for her.
• Jinyan will resume working on TWE: Create Template Issue: Rapid Qualitative Analysis (RQA): Conduct Transcript Summaries #624
• Jinyan will review transcripts for RP023 and create de-identification issues

[pandanista]

2025-02-11 Research Meeting Agenda

Prework

• If you have questions, add them to a comment in this issue: Get your Team Questions Answered here #59
• Review your issues and update issues with the update template.
• If you want to discuss something specific to our team, add items to this agenda under "New agenda items"

Recurring Action Items

• Accountability and Support Check.
  • Review assignments for each Research & Analysis team member (starting with those present)
    • Angela
    • Ying
    • Jinyan
    • Mica
    • Neil

New agenda items

• Issue updates
• Template issue TWE: Create Template Issue: Update Wiki Page #593
• UX Leads and PM meeting schedule
• Offboard Mica

FYIs

Notes from meeting

• RP014's de-identification issue surface some PII.
  • Next steps: It will need more instructions that are similar to a previous issue, and YO will find the instructions from the previous issue, and tag JX about it
• Update wiki template: It needs to update the verbiage on how to find issues that potentially have the missing RP label or the incorrect RP label.
• Will discuss at the all team meeting about the UX Leads and PM meeting schedule: No need for weekly, monthly is more appropriate.
• YO will offboard Mica

Post Work

• Offboard Mica

[pandanista]

2024-02-18 Research Meeting Agenda

Prework

• If you have questions, add them to a comment in this issue: Get your Team Questions Answered here #59
• Review your issues and update issues with the update template.
• If you want to discuss something specific to our team, add items to this agenda under "New agenda items"

Recurring Action Items

• Accountability and Support Check.
  • Review assignments for each Research & Analysis team member (starting with those present)
    • Angela
    • Ying
    • Jinyan
    • Neil

New agenda items

• Issue updates
  • TWE: Create Template Issue: TWE: Research: Consent Forms: Distribute & Collect (for participants over 18) #715 (comment) (skipped this one)

FYIs

Notes from meeting

• De-identify and clean up peer review steps were tested in TWE: IS22: RP012: Intern Exit Interview Recordings: Clean Up & De-identify: Intern 008 #683
  • The peer review process was updated in TWE: Template Issue: Research: Interview Transcripts: Clean up and De-identify #509 (comment)
  • UX Leads need to finish reviewing the RP012's transcript
• TWE: IS22: RP012: Intern Exit Interview Recordings: Clean Up & De-identify: Intern 002 #697 was de-identified and cleaned up, and a few minor questions were surfaced and answered
  • It needs a peer review
• YO needs to find the solution used previously to de-identify the interview notes

Post Work

• YO will finish reviewing transcript
• Assign ND a new testing issue
• Assign AD another peer review
• YO needs to find the solution to de-identify the interview notes in a closed PII issue
• JX will de-identify the interview notes once the solution is posted in the rp014's PII issue

[pandanista]

2025-02-25 Research Meeting Agenda

Prework

• If you have questions, add them to a comment in this issue: Get your Team Questions Answered here #59
• Review your issues and update issues with the update template.
• If you want to discuss something specific to our team, add items to this agenda under "New agenda items"

Recurring Action Items

• Accountability and Support Check.
  • Review assignments for each Research & Analysis team member (starting with those present)
    • Angela
    • Ying
    • Jinyan
    • Neil

New agenda items

• Issue updates
  • TWE: Create Template Issue: TWE: Research: Consent Forms: Distribute & Collect (for participants over 18) #715 (comment)
  • TWE: IS22: RP012: Intern Exit Interview Recordings: Clean Up & De-identify: Intern 008 #683 (comment)
    • The peer review template has been created as a wiki page and linked under the issue templates section of the UX research guides templates page
• Outstanding items for research plan spreadsheet

FYIs

• No UXR meeting and no team meeting next week

Notes from meeting

Post Work