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<!DOCTYPE html>
<html lang="en">
<head>
<meta charset="utf-8">
<meta name="google-site-verification" content="SEI-ELZWRw1cQsz7bjPhjgxLcTPiDS9Vl2I0LbdNkpw" />
<meta name="description" content="A book about how to create great presentations and become a knowledge transfer guru. Presentation techniques and advice to captivate your audience's attention.">
<meta name="keywords" content="presentation, lecture, powerpoint, power point, slides, keynote, presenting, powerful point, presentation tips, presentation techniques, communication, slide design, presentation deck, body language">
<title>Foreword|Powerful Point</title>
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<a href="visual-environment.html">How to create a simple, yet effective, visual environment?</a>
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<a href="structure.html">How to create a logical and easy-to-follow structure in your presentation?</a>
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<a href="home.html" class="home-link">POWERFUL POINT</a>
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<h3>Adapting to the Unforeseen</h3>
<ul>
<li><a href="#glitches">How to deal with technical glitches?</a></li>
<li><a href="#equipment">Know your equipment</a></li>
<li><a href="#prep">Preparation, preparation, preparation</a></li>
<li><a href="#malfunction">If something malfunctions anyways</a></li>
</ul>
<p>
<a id="glitches">How to deal with technical glitches?</a>
</p>
<p>
You might recall that story I shared during Marin’s earlier chapter on presentation preparation. The one regarding the inconvenience of standing on a desk
in front of everyone, desperately trying to start up a defunct equipment. Surprisingly, situations like this one are more common than expected. They might
actually be the rule rather than the exception. It goes without saying it is in your best interest to keep those to a minimum.
</p>
<p>
It is best to minimize the chance of them happening AT ALL than trying to figure out methods to ameliorate the effects. Damage control are the two words
that you don’t want to hear too often. Here is my advice, tried and tested (yes, I had my share of embarrassments):
</p>
<p>
<a id="equipment">Know your equipment</a>
</p>
<p>
The software (everything from the OS to the plugins used in the very presentation tools that you use) and the hardware (your laptop, the beamer and
everything in between). Common associated mistakes are:
</p>
<ul>
<li>Loading times are not included</li>
<li>Automatic updates</li>
<li>Desktop notifications</li>
<li>Various sound alerts</li>
<li>Confidential or even worse, embarrassing material visible (especially on the desktop)</li>
<li>Laptop battery dies, charger not attached, or even worse - forgotten at the office</li>
<li>Software incompatibility; the automatic conversion from .pptx to .ppt does some crazy stuff with an outcome that is rarely desired.</li>
</ul>
<p>
<a id="prep">Preparation, preparation, preparation:</a>
</p>
<ul>
<li>Keep a backup in the cloud</li>
<li>Don’t transfer files on a USB at the last moment. Even better - don’t use an USB at all</li>
<li>Check the internet connection beforehand if you are going to need it; if it is a wi-fi connection make sure the strength is good enough for your purpose.
Make sure to log-in if it is a secure connection</li>
<li>If you are going to need other applications make sure to load them, together with the necessary files, beforehand in order to save time. Make sure not to
overload your machine if it runs low on RAM and processing power. Also make sure to check for any sensitive material anywhere in these applications as
well, especially web browsers</li>
<li>Beamers need to warm-up, at least 3 min. Take this into account. If you have sound in your presentation, make sure there are speakers around beforehand.
Imagining an audience of 300 listening to laptop speakers makes me uncomfortable.</li>
</ul>
<p>
<a id="malfunction">If something malfunctions anyways</a>
</p>
<p>
Well, we know very well. There is always a chance for a glitch. If this happens, don’t complain. Act confidently to repair what is wrong. Best is to ask
members of the audience (this is also great to have friends and colleagues there, or even better, to have a support staff close at hand). Deflect it with
humor. If it takes too long, don’t be afraid to take the responsibility to cancel the presentation. This is much better than actually forcing people to
walk out by keeping them waiting for too long.
</p>
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