Resolve event platform strategy

[lianilychee]

Meetup sunset date: April 1, 2025

Desired outcomes

• meetup group members know the group is sunsetting + moving to EB
• we have contact information for all group members for use in newsletter, individual reachouts, etc

Tactics

Meetup group members know the group is sunsetting + moving to EB

• email the members weekly pointing to EB
• put a redirect onto the meetup page description pointing to EB
• post on the meetup page pointing to EB
• other?

Notes:

• i'm open to other frequencies, doesn't have to be weekly
• up to whoever takes this on if we also want to point to LinkTree, IG, LI, newsletter, etc
• I (Liani) can review any copy but can't write from scratch

We have contact info for future

• figure out how to export emails
• add the emails to the "email list" spreadsheet
• add the emails to the newsletter google group
• other?

[lianilychee]

I discovered this today. I've emailed and Slacked the fellow.

[lianilychee]

The fellow has removed all the events on Meetup which is good... and also removed the redirect to Eventbrite that I put in the Meetup description in September. Did not receive any response from him when I initially reached out at the beginning of December

[lianilychee]

Deprioritized for now, since Jan-March became very busy

[lianilychee]

Aslan called the fellow today, and the fellow refused to hand back the reins. We will go the [email protected] route

[lianilychee]

We have 2mo on the clock. Need to figure out transition plan

[jcklpe]

If the work of maintaining the Meetup does not fall on Liani's shoulders, then the only issue here is money right? Which they do have a free starter plan. I think there's a lot of social capital here we shouldn't leave on the table. If we were to do a full transition I think it would be good to have some of that actually demonstrated in numbers. What's our stats for Eventbrite versus Meetup etc. And that might need more than 2 months to really get solid numbers on.

[hlupico]

Can I be removed from these emails?

…

On Tue, Feb 4, 2025 at 11:08 AM Aslan French ***@***.***> wrote: If the work of maintaining the Meetup does not fall on Liani's shoulders, then the only issue here is money right? Which they do have a free starter plan. I think there's a lot of social capital here we shouldn't leave on the table. If we were to do a full transition I think it would be good to have some of that actually demonstrated in numbers. What's our stats for Eventbrite versus Meetup etc. And that might need more than 2 months to really get solid numbers on. — Reply to this email directly, view it on GitHub <#392 (comment)>, or unsubscribe <https://github.com/notifications/unsubscribe-auth/AB2CSMZWGBC7H4ZQEMDOBPL2ODX2FAVCNFSM6AAAAABTDQI2V6VHI2DSMVQWIX3LMV43OSLTON2WKQ3PNVWWK3TUHMZDMMZUGU3TKNBZGE> . You are receiving this because you are subscribed to this thread.Message ID: ***@***.***>

[lianilychee]

@hlupico if you're talking about the Open Austin newsletter, please submit an subscribe/unsubscribe request. If you're talking about GH notifications, here's a GH doc on changing your personal settings

[lianilychee]

@jcklpe i renamed the ticket title. also, I put a draft transition plan in the ticket body. What do you think? Plis feel free to change it however u see fit. I'm happy to divvy up any of the transition responsibilities too, just lmk

[jcklpe]

@lianilychee I've asked in the past that we make an actual case for the transition before making the decision either way and I don't think that case has been made. Your outline above assumes this as a forgone conclusion.

[lianilychee]

My bad, I'm going off the latest you wrote on the discord group chat, "let's just get some time owning meetup, and we'll figure out next steps later" so I wrote/asked opinion for next steps

Let me know where your heads at then

[jcklpe]

I've created a survey for us to send out over various channels to get people's preferences in terms of platform: https://docs.google.com/forms/d/1gRbrsHy1FrPc16M_sJpwUhQTn3uEl9HdvMkDAX-3kvs/preview

[lianilychee]

out of curiousity are we able to get emails from meetup?

[jcklpe]

@lianilychee It looks like we can but no emails are attached. It looks maybe it can with a Pro account but not sure: https://www.perplexity.ai/search/meetup-download-member-contact-TTXex9ejQ5ysjPJjKpwj1A

[jcklpe]

@lianilychee Could you share those photos you took of the event platform participation at the March CoP, perhaps to the google drive?

[lianilychee]

@jcklpe , sure thing, which directory do u recommend?

• Core Team \ Practices \ Design
• Core Team \ Events \ create an event-specific folder
• Core Team \ Visual Assets \ probs create a Photos folder

Alternatiely, what do u think of Google Photos instead of Drive to leverage their searching and tagging? We can handle through the admin account

[jcklpe]

@lianilychee I was talking about the specific photos related to people's feedback on the event platform strategy. I think that issue should go under Practices / Design. Photos that are general parts of our PR, helping build a backlog of photos of people at events and stuff, should probably go in a Photos folder as you suggested.

I'm down for google photos. I haven't used it extensively myself.

[lianilychee]

event platform photos - done

google photos thru the admin@ account - done