pre-cohort tech setup

[cclatterbuck]

This issue is to help track the pre-cohort setup, following the approach-guide and focused on the engagement and tech setup after dates are set.

These TODO's are for @cclatterbuck and @AHolder1

Quicklinks

• Planning Google Folder ([SWRCB planning]), includes Planning Doc that also serves for Seaside Chats and Debriefs
  • [Lesson Planning Spreadsheet]
• [Cohort Folder] - to share with Champions (a subfolder within planning folder)
  • [ParticipantsList]

Tech Setup for Cohort

For Cohort Planning Team (Corey, Anna)

• invite co-leads/assists to Google Calendar Cohort Calls
• GitHub:
  • create GitHub repo for cohort with cohort name: eg github.com/openscapes/2022-swrcb
  • Make it a website: Settings > Pages > Source: main, dir: root
  • Add our Code of Conduct (kyber)
  • Write Cohort info on the README (kyber)
  • Add Evaluation information upcoming
  • Add co-leads/assists to GitHub repo with maintainer permission
  • create Cohort Planning Checklist Issues, tag planning team
• Google Folder:
  • create Google Folder for participants: Openscapes_CohortCalls [ 2022-SWRCB ]
  • add co-leads/assists to Google Folder for participants
• Data entry:
  • Add Participants to database

Adding Participants (giving access at the right time)

• Emails
  • draft welcome email
  • send welcome email
  • send "reminder" email 1 day before, after adding participants to Openscapes_CohortCalls [ 2022-SWRCB]
• Google Calendar:
  • add participants emails to Google Calendar Invites: Cohort Calls - Do this when you send Welcome Email Email
• Google Folder:
  • add participants emails to Openscapes_CohortCalls [ 2022-SWRCB ] - Do this the day before Cohort Call 1
• GitHub:
  • ask participants to provide their GitHub usernames - Do this after Cohort Call 1
  • add participants to GitHub repo with kyber - Do this before GitHub Clinic
  • create GitHub Clinic files with kyber - Do this before GitHub Clinic
• Slack
  • Add participant emails to Slack; create cohort channel - Do this after Cohort Call 1
• Google Calendar
  • add participants emails to Google Calendar Invites: Co-working times (optional) - Do this after Cohort Call 1