Subdomain for communities

CODE_OF_CONDUCT.md

@@ -112,7 +112,8 @@ This Code of Conduct applies to the following people in official Python Asia Org
 
 ## Contact Information
 
-If you believe that someone is violating the code of conduct, or have any other concerns, please contact a member of the Python Asia Organization board immediately. They can be reached by emailing [email protected]
+If you believe that someone is violating the code of conduct, or have any other concerns, please contact a member of the Python Asia Organization Code Of Conduct Working Group immediately.
+They can be reached by emailing [[email protected]](mailto:[email protected])
 
 ## License
 

README.md

@@ -1,7 +1,16 @@
 # public-docs
 Code of Conduct, Policy, and other docs repo.
 
+## Governance
+
 - [Code of Conduct](./CODE_OF_CONDUCT.md)
-- [Sponsorship plan](./sponsorship.md)
-- [Health & Safety Guidelines](./health-safety-guidelines.md)
 - [Privacy Policy](./privacy-policy.md)
+- [Health & Safety Guidelines](./health-safety-guidelines.md)
+
+## Sponsorship
+
+- [Sponsorship plan](./sponsorship.md)
+
+## Web And Infrastructure
+
+- [Community Subdomains Program Policy](./web/community-subdomains.md)

web/community-subdomains.md

@@ -0,0 +1,118 @@
+# Community Subdomains
+
+**Policy Version**: 1.0
+**Last Updated**: 2025-06-15
+
+## What
+
+This document defines our "Community Subdomains" program, which allows communities within our region to use a subdomain of "pythonasia.org" or any other domain owned by the Python Asia Organization (PAO) to host their websites.
+
+Community Subdomains are subdomains that represent a particular community’s online presence, such as `bd.pythonasia.org` for the Bangladesh community or `durianpy.pythonasia.org` for the DurianPy community.
+
+### Applicable Domains
+
+1. pythonasia.org
+2. pycon.asia
+
+## Why
+
+This program aims to:
+
+- Support regional Python communities across Asia by reducing technical barriers
+- Maintain brand consistency across the **PythonAsia** network
+- Foster collaboration and knowledge sharing between communities
+- Provide a unified identity for Python communities in our region
+- Reduce costs for community groups that might otherwise need to purchase domains
+
+## Who
+
+### Geographic Scope
+
+This program is intended for communities based in Asia, including but not limited to East Asia, Southeast Asia, and South Asia.
+
+### Eligible Communities
+
+Community subdomains are available to:
+
+- Python user groups, communities, or organizations within the defined geographic scope above
+- Python-focused conferences, events, or educational initiatives in the region
+- Community groups that align with Python Asia Organization's mission and values
+- Groups that have adopted a [Code of Conduct](https://github.com/PythonAsiaOrganization/public-docs/blob/main/CODE_OF_CONDUCT.md) compatible with PAO’s standards
+
+## How
+
+### Application Process
+
+1. **Submit Request**: Email your request to `[email protected]` with:
+   - Proposed subdomain name (e.g., `yourcommunity.pythonasia.org`)
+   - Community name and a brief description
+   - Geographic location or focus area
+   - Names and email addresses of two people as the primary contact
+   - **Domain name** (not URL) that you control for CNAME configuration
+   - Link to your Code of Conduct
+   - Link to ticket pricing (if hosting an event)
+
+2. **Review**: PAO will review applications within 14 business days.
+
+3. **Approval**: PAO will contact you for the next steps if approved.
+
+### Naming Conventions
+
+- Use country codes (e.g., `sg.pythonasia.org`, `my.pythonasia.org`)
+- Use community abbreviations (e.g., `durianpy.pythonasia.org`)
+- Use city names for location-specific groups (e.g., `jakarta.pythonasia.org`)
+
+### Technical Requirements
+
+### Setup
+
+- Communities must provide PAO with a **domain name** (not just a URL) that they control as the CNAME target.
+- PAO will configure a CNAME record pointing the subdomain to the community’s provided domain.
+- Using a domain you control gives you full control over the subdomain, including email configuration.
+- Communities can make changes to their target domain without requiring PAO DNS updates.
+
+### Hosting Requirements
+
+- **Use a domain you control**: The CNAME target must be a domain name that your organization owns or has long-term control over.
+- **Avoid problematic services**: Services like GitHub Pages or Vercel that don’t work well with CNAMEs should be avoided.
+- **No wildcard subdomains**: We do not support wildcard CNAME configurations (e.g., `*.community.pythonasia.org`) due to security concerns.
+- Communities must ensure their target domain remains active and accessible.
+
+**Technical Notes**
+
+- CNAME configuration allows communities to manage their own subdomains independently.
+- Communities can configure email services on their subdomain once the CNAME is established.
+- Changes to your target domain propagate automatically without PAO intervention.
+
+## Terms and Conditions
+
+### Acceptable Use
+
+**Permitted Activities:**
+- Community websites and information sharing
+- Event promotion and registration
+- Educational content related to Python programming
+- Reasonable sponsorship acknowledgments
+
+**Prohibited Activities:**
+- Commercial sales or e-commerce (beyond event sponsorship packages)
+- Content that violates PAO’s Code of Conduct
+- Activities that could damage Python Asia Organization’s reputation
+- Transfer of control to entities unaffiliated with Python or the original community
+
+Violations of Acceptable Use may result in suspension or permanent removal of the subdomain.
+
+### Content Responsibility
+*   **You're in Charge of Your Content:** Communities are fully responsible for everything on their subdomains.
+*   **Follow Our Code of Conduct:** All content must follow PAO’s [Code of Conduct](https://github.com/PythonAsiaOrganization/public-docs/blob/main/CODE_OF_CONDUCT.md).
+*   **Be Transparent About Your Relationship:** Communities must include clear disclaimers on their websites explaining their relationship with PAO.
+*   **PAO Can Request Changes:** PAO reserves the right to ask for changes or removal of content.
+*   **Inactive Sites May Be Removed:** If a community's website hasn't been updated in a while, or we can't reach the main contacts, we may remove the CNAME registration without notice.
+
+### Code of Conduct Requirement
+
+All communities using PAO subdomains must:
+- Adopt and enforce a Code of Conduct compatible with [PAO’s CoC](https://github.com/PythonAsiaOrganization/public-docs/blob/main/CODE_OF_CONDUCT.md).
+- Handle community conduct issues appropriately.
+- Report serious violations to PAO when they impact the broader community.
+