Instructions for topic curators initial set up

Initial Set-Up for Importing FB, Meetup and Plancast

The below outline is ugly. To view it in a more presentable format, Check out this document in Google Drive. Much easier on the eyes.

1. Create a city-specific Activate Gmail account. a. ie - ActivateDetroit@gmail or ActivatePhillyCal@gmail b. All FB feeds, Event Brite and Plancast events will feed into the Google calendar at this e-mail address.

2. Create a FB “person” for your topics/communities of interest.
   a. FB accounts need to be associated with a unique GMail account. Create a Gmail account. You will probably never use this one except to create FB account. Please e-mail the account name and log-in info to your city Gmail account. (See #1 above). b. When creating an account, your ‘First Name” will be Activate, Middle Name is city Pdx or SanFran or Sea, etc. Last Name is topic: Arts, Eco/Green, Doc, Fest, Streets, Poverty. There are logos for each of these topics. (Just for fun really, since these are not necessarily public facing accounts.)
   c. Under Account Settings, change the user name or nick name to be City_Topic. Here, the topic description can be longer & more specific (ie - Pdx Documentaries, Pdx Festivals & Fundraisers) d. Post an Update. This should include: “If you invite me, Activate Pdx Arts, to an event it will automatically show up on portland.activatehub.org. For this reason, I tend to only “friend” people who are verifiably active in this specific community. Thanks for rocking!”

3. Export FB events to Google calendar at Activate’CityName’@gmail.com
   a. To ensure correct export, log out of other Gmail accounts first! b. In FB, click on events, then the settings icon on the to the right. NOTE: there are likely two settings icons (that little symbol that looks like a bicycle gear) on this page. The one higher up on the page is for the general FB account, the one lower on the page (still above midpoint) is specific to Events. c. Click Export Events. It will give you an option to export friends birthdays, or events, choose events. It should automatically appear on this GMail calendar as “Activate Pdx Arts’ Facebook Events”. d. You can find this calendar on the bottom left corner of Google calendar page, under “Other Calendars”, by scrolling through the inconveniently tiny scrollbox.

4. Create a Topic Calendar for Non-Facebook Events a) On the left Sidebar, look at list of “My Calendars”. Likely one already exists with a proper topic - we don’t want to get too specific here.
   b) If nothing seems appropriate, click the little arrow, select “Create New Calendar”. c) Title it city & topic, so Pdx Green or SF Tech, etc.
   d) Rockstar status if description includes: “This calendar was set-up to import to Activate on this date, tagged with lecture, sustainability, networking”
   e) Make sure time zone is correct.
   f) Make this Calendar Public box needs to be checked!!! g) Life will probably / maybe be easier if you share this calendar with your own personal GMail accounts, select “make changes”.

5. Export Google Calendars to Activate. a. There is a screencast video on how to do this, plus detailed instructions at: this link If you have any friends with Google calendars to import, or Organizations with Google calendars to import, this process is the same.